Question 1

What is a real-time AI meeting assistant?

Accepted Answer

A real-time AI meeting assistant listens to a meeting while it is happening and helps you during the call, rather than writing it up afterwards. VoxTrace transcribes the conversation, detects when a question has been asked, searches your own knowledge base for the answer, and shows it on your screen with the source it came from — usually within a couple of seconds. Note-takers work after the fact; a real-time assistant works while you still have a chance to use it.

Question 2

Does VoxTrace join my meeting as a bot?

Accepted Answer

No. VoxTrace runs in a browser tab next to your call and listens the way you do — nothing is added to the participant list. That matters for three reasons: nobody has to admit an unknown attendee, IT does not have to approve a third-party bot account on your conferencing platform, and external guests do not see an assistant in the room that you then have to explain. You still decide how to disclose that you are using it.

Question 3

Do I need to install anything?

Accepted Answer

No. VoxTrace is a web app: open a tab, grant microphone access, and start. There is no desktop client, no admin rights, and no IT ticket. That also means it works on a locked-down work laptop where you cannot install software.

Question 4

Can it use my company's documents?

Accepted Answer

Yes — that is the point of it. Upload product docs, specs, price lists, past proposals, and FAQs as PDF, DOCX, or TXT, or paste text in directly. VoxTrace answers from that material and cites the document and section each answer came from, so you can check the source before you repeat it. Documents can be scoped to a workspace shared with your team, or loaded for a single meeting.

Question 5

Which languages does VoxTrace support?

Accepted Answer

Over 60 languages for live transcription and translation, including English, German, Spanish, French, Italian, Turkish, Russian, Chinese, Cantonese, Japanese, and Korean. Translation runs at the same time as the answers, so you can follow a question in one language and get the answer in the language you think in.

Question 6

Does it work with Google Meet, Teams, and Zoom?

Accepted Answer

Yes. Because VoxTrace listens from a browser tab rather than joining as a participant, it is not tied to any one platform — Google Meet, Microsoft Teams, Zoom, Slack huddles, or a dial-in on speakerphone all work the same way. There is no per-platform integration to enable and nothing for your admin to whitelist.

Question 7

Is using an AI assistant in a meeting allowed?

Accepted Answer

It depends on what the assistant does and where you are, and it is worth being precise about it. Using an assistant that shows you information on your own screen is generally treated like consulting your own notes — no one else's data leaves the room. Recording or transcribing a conversation is a different matter: in two-party-consent jurisdictions such as Germany, most of the US states that require all-party consent, and much of the EU under GDPR, everyone in the call has to be informed. VoxTrace is built for that: you choose how it is disclosed in each meeting, audio is deleted after processing, and you can delete a meeting and everything from it. Check your employer's policy and your local rules — and if you are not sure, say at the top of the call that you are using an AI assistant. In our experience nobody minds, and it removes the question entirely.

Question 8

How is VoxTrace different from Cluely?

Accepted Answer

Both put real-time AI help on your screen during a live conversation. The differences that matter for work meetings are the knowledge source, the languages, and the install. VoxTrace answers from the documents you upload and cites them, runs live translation in 60+ languages alongside the answers, and needs nothing installed because it runs in a browser tab. Cluely is a desktop application and its positioning has been heavily oriented toward interviews and personal use. If you need answers grounded in your company's own material, in a meeting that may not be in your first language, that is the gap VoxTrace is built for.

Question 9

How is it different from Otter or Fireflies?

Accepted Answer

Otter and Fireflies are excellent note-takers: a bot joins your call, records it, and sends you a transcript and summary afterwards. That is genuinely useful and VoxTrace does it too. The difference is timing and source. They help you after the meeting, from what was said in the meeting; VoxTrace helps you during the meeting, from your own documents. If your problem is "I forget what was decided," a note-taker solves it. If your problem is "I didn't have the number in front of me," it doesn't.

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